Human Resources Coordinator

Human Resources Coordinator – Job Description
MEC Construction LLC

Position:  

  • Human Resources Coordinator

Department:

  • Human Resources

Direct Report:

  • General Counsel

Location:

  • Fairmont Office

Purpose:

  • The Human Resources (HR) Coordinator will undertake a variety of HR administrative duties. The role will facilitate daily HR functions like keeping track of employees records and supporting the interview process and perform tasks with a focus to grow the company’s talent pipeline and improve our sourcing tactics.
  • The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. Candidate will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. To succeed in this role, you should be familiar using HR software and tools.

Job Responsibilities:

  • Assists department leadership with effective communication methods, trainings coordination, and strives to contribute to the attainment of specific goals and results of the HR department and the organization as a whole:
  • Supports HR and Safety department personnel as needed
  • Coordinates with related departments as required
  • Answers questions and provides assistance
  • Actively handle employee relations, performance management, employee discipline
  • Keeps management appropriately informed of area activities and of any significant problems
  • Attends and participates in meetings as required
  • Assumes responsibility for related duties as required or assigned
  • Stays well informed regarding human resource developments and labor laws
  • Performs miscellaneous administrative functions and special projects as assigned
  • Assists weekly staff tracker maintenance in MS Excel
  • Spearheads the company’s weekly New Hire Orientation program
  • Complies weekly new hire packets and divisional hiring information
  • Completes SSN verifications
  • Schedules and tracks site and company required training sessions in conjunction with Safety department
  • Provides assistance the new hires who need assistance with Bank Account obtainment
  • Tracks new hire placement
  • Provides feedback and information to division management as needed
  • Provides new hire statistics for the HR Openings Report
  • Assumes responsibility for effectively recording, maintaining, and reporting human resource information.
  • Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
  • Completes miscellaneous research, reports, and memos as requested
  • Ensures that system records are accurately recorded and cross-checked
  • Creates employee based surveys and complies submitted data for department use
  • Posts open positions utilizing websites, social media platforms, and internal positing opportunities
  • Assumes responsibility for establishing and maintaining professional working relations with applicants, vendors and other business professionals
  • Screens applicants utilizing standardized phone screen documentation
  • Receives and tracks employment applications
  • Obtains and conveys pre boarding information to candidates
  • Coordinates pre boarding information with other internal departments
  • Maintains and projects the Company’s professional reputation by assisting candidates through the process courteously and promptly
  • Process terminations, layoffs, etc. with internal departments
  • Communicate layoffs and facilitate reactivations of laid off employees
  • Terminate employees when required
  • All other duties as assigned by supervisor

Knowledge, Skills, and Abilities:

  • Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
  • Ability to maintain strict confidentiality at all times regarding personnel issues
  • Ability to exercise excellent oral and written communication skills
  • Ability to review resumes and to evaluate applicants along department guidelines
  • Ability to present oral presentations and to facilitate training sessions for company personnel and public audiences
  • Ability to resolve conflict situations
  • Ability to manage multiple assignments and project milestones independently
  • Possess knowledge regarding EEO filings
  • Possess knowledge regarding Unemployment Compensation and Filings

Experience & Education:

  • BA or BA in Business, Human Resources or a related field of study; however, candidates will professional experience will be considered if experience demonstrates the ability to perform the tasks listed in the position’s job responsibilities section.
  • 1-3 Years of experience dealing directly with employee issues
  • 3+ Years of experience working with MS Office programs including: Power Point, Word, Excel, Access, Publisher and other media resources

EEO:

  • MEC Construction LLC (MEC) is an Equal Opportunity Employer, including disability and protected veteran status.
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